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There is a program called "cron" running on email server, sort of scheduler.Cron'd be set to exchange email between server or service provider.Some server are arranged to exchange emai
GPRS card is more convenient, but higher cost.
If you use USB-Infrared adaptor plugged in USB port, it is cheaper.
Just plugged in, install software for dial-up, setting all informations
The best solution for you is , What Natalie said.Get a MS Office either a most popular MS Office XP or a latest MS Office 2003 . Both of them can run flawlessly on Windows XP .
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The system lets you keep client/vendor database, with contacts and rates, manage projects and assign jobs to vendors, issue invoices, track payments, store and manage project files, generate business reports on turnover profit per client/manager etc.